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A central event calendar that helps institutions publish upcoming events, manage registrations, send confirmations and keep participant information organised in one place.
Web-based
Delivery model
QR codes
Check-in method
Automated
Reminders
Events were advertised in an unstructured manner
Participants miss events due to fragmented information
It’s impossible to plan for participant numbers
It consumes staff time and increases errors
Structured Event Calendar with Registration
A clear calendar view lets visitors browse upcoming events by date, category or audience, helping institutions present all public activities in one accessible location.
Participants can register online through a structured form and receive a confirmation email with practical event details and, where needed, a QR code for check-in.
Staff can review registrations, export participant lists, monitor attendance and send reminders or updates while handling personal data in a controlled and GDPR-aware process.
Results After 5 Months
Registration coverage
Confirmation method
Reminder process
All upcoming events are published in one consistent, easy-to-find location
Registration and attendance handling require less manual coordination from staff
Reminder messages help improve attendance visibility and reduce last-minute uncertainty
Within 5 months of launch
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