For educational institutions:
Website development for non-formal education organisations — clear information and easy registration
We build websites for organisations where parents quickly find clubs, camps and events, and your team manages registrations, timetables and news in one place.
Experience building digital tools for education and public-sector organisations
Non-formal education organisations have a lot going on at once: clubs, camps, events, group changes and parents’ questions. When all this is scattered across several channels, the administration gets more calls and families have to search more. Website development here has a very clear goal: to put the information in one place so that it is easy to find, update and use every day.
- 200+organisations have chosen “Tobalt”
- 8 yearsof experience – since 2018
- 30+tools deployed for organisations
- 24 monthswarranty on completed work
Most common problems
Registration is scattered across several channels
When some applications arrive by e-mail, some by phone and others through separate forms, it is hard for staff to keep track of who has already registered, where places are still available and whether parents have received confirmation.
Information about activities goes out of date too quickly
Club times, groups, venues and age limits change often. If the website is not updated in time, parents see old information and call again to check.
Timetables and events are presented unclearly
When activities, dates and venues are laid out inconveniently, it is hard for families to understand what is happening and when. As a result, there are more calls, and some important information goes unnoticed.
The website does not help meet public-sector requirements
For non-formal education organisations, it is important that the website is accessible to different users, handles personal data responsibly and is easy to maintain after the public procurement has been completed.
What we do
Easy registration, clear timetables and easy-to-manage content
Parents find a suitable activity faster, and your team gets fewer repeated enquiries.
An activity catalogue with a clear structure
Your organisation will be able to publish clubs, camps and other activities in a single structure, with clear filters by age, topic, time, venue or available places.
Applications are collected in an orderly way, and it is easier for the administration to see who has registered and what is still missing.
Registration for activities in one place
You will be able to accept registrations through clear forms, collect only the data needed, present GDPR consents and pass the information to the staff in charge without manual copying.
Families can assess the activities on offer more easily and decide to register.
Presenting teachers, leaders and instructors
You will be able to conveniently present information about teaching staff, the activities they lead, their competences and contact details, to the extent needed for a public profile.
Less confusion about changes and a lighter administrative workload for staff.
Clearly managed timetables and group information
Your team will be able to update session times, venues, groups, changes or cancellations without technical help and quickly publish current information on the website.
Important news becomes easier to find, and communication with families becomes more consistent.
Publishing events and camps
You will be able to publish open lessons, competitions, exhibitions, camps or registration openings with dates, descriptions, documents and other important information in one place.
Digital tools for schools and preschools
The non-formal education organisation automates registration for clubs and courses, which reduces manual work and increases the number of participants.
The school website was updated to meet the requirements. They took the school’s wishes into account during development and advised us afterwards. They answer questions quickly.
Order a website with a club catalogue and registration now!
We can assess the current state of your website and possible improvements, and propose solutions that fit the specifics of your organisation’s work.
Digitalisation usually happens in stages
Needs analysis
Together with your team we determine the website structure, features and modules you need. We assess the current situation and draw up a clear plan.
Development and testing
We build the website in stages — from the foundations to the modules. At each stage we test with real users and adjust based on their feedback.
Launch and support
We launch the website and provide technical maintenance. Later we extend its functionality based on real needs.
Staff training
We train staff to work with the website and the installed modules, so the organisation can manage its everyday content itself.
Price from €1,099 All prices
Frequently asked questions
Will our staff be able to update the content themselves?
Yes. The website is set up so that the administration can change club descriptions, timetables, news, documents and registration information on its own. During the handover we show how to do this in everyday practice.
How are minors’ data and GDPR requirements handled?
Registration forms are built to collect only the necessary data, with clear consent texts and privacy information. We also make sure that data is transferred securely and that the information presented on the website matches the organisation’s procedures.
Will the website meet accessibility requirements under WCAG 2.1 AA?
Yes, WCAG 2.1 AA principles are taken into account when building the website: a clear structure, keyboard operation, sufficient contrast, understandable content and other important accessibility aspects. This helps ensure that information is accessible to a wider range of users.
Is the solution suitable for public procurement and for ongoing maintenance after the project ends?
Yes. We plan the solution so that the scope of functions, content management options, and requirements for accessibility, security and documentation are clearly defined. After implementation, your organisation has a clear, maintained solution that can be developed further, handed over to the staff in charge or continued under a maintenance agreement.