For educational institutions:
School websites where parents quickly find the most important information
We build school websites that make it simple to publish news, documents, admission procedures, menus and events. The team updates content without unnecessary technical steps, and parents, pupils and staff quickly find what they are looking for.
Websites for organisations where clarity, accessibility and simple content management matter
A school website has to work every day, not just look good. It must present information clearly, not burden the administration with extra calls and meet the requirements that matter in the public sector. Tobalt builds platforms tailored to schools, where content is easy to manage and it is easy to follow the WCAG 2.1 AA accessibility guidelines, apply GDPR principles and prepare for public tenders.
- 200+organisations have chosen “Tobalt”
- 8 yearsof experience – since 2018
- 30+tools deployed for organisations
- 24 monthswarranty on completed work
Most common problems
Parents and pupils are left jumping between several different places
Lesson timetables, holiday dates, admission procedures, contacts and forms often end up on different pages or in different documents. When the structure is unclear, people start calling the school office instead of finding the information themselves.
News gets stuck when only one member of staff looks after it
If only a small circle of people can upload announcements, documents or events, the website quickly goes out of date. The administration then still has to answer the same questions by e-mail, by phone or in the corridor.
On a school website it is hard to balance openness and data protection
When publishing photos, documents, class information or contacts, there is a risk of disclosing excessive personal data or having no clear content publishing procedure in line with GDPR requirements.
The website is hard to use for part of the school community
If the website is not designed for accessibility, some parents, pupils or staff find it hard to use menus, forms, documents or the mobile version, especially when they need information urgently.
What we do
A convenient school website for parents, pupils and administration every day
Staff upload content themselves, and important information reaches visitors without delay
Publishing news, documents and announcements in one place
You will be able to publish news, administration announcements, procedures, application forms, curricula and other frequently updated information yourselves, in a clear structure.
People find content relevant to them faster and contact the administration less often with basic questions
Clearly organised sections for parents, pupils and families of future first-year pupils
The website can neatly separate information for different audiences: admissions, organisation of teaching, pupil support, non-formal education, school meals, school transport and community news.
The school’s most important digital services available in one place
Links and integrations with the systems the school uses every day
You will be able to give easy access to the electronic gradebook, registration forms, learning platforms and other systems the school uses, so parents and pupils do not have to look for them separately.
Clearer communication about school life and key deadlines
Calendar of events, holidays and important dates
You will be able to publish celebrations, parents’ meetings, school-leaving exam updates, admission deadlines, holidays and other events that matter to the school community.
Lower risk from inaccessible content or improperly published information
A website that meets accessibility and data protection requirements
The website is built to be easy to use for different visitors, to follow WCAG 2.1 AA principles, to help publish content responsibly and to provide a basis for complying with GDPR requirements.
Digital tools for schools and preschools
The school gets a modern, easy-to-manage website that reduces administration time and helps parents find the information they need without extra phone calls.
The school website was updated to meet the requirements. They took the school’s wishes into account during development and advised us afterwards. They answer questions quickly.
Book a free consultation about your school website
We can assess the current state of your website and possible improvements, and propose solutions that fit the specifics of your organisation’s work.
School website features
-
News and galleries
You sort news into categories and assign tags to them, you can schedule publication and pin the most important news to the top of the list. You create photo galleries yourselves and embed videos from “YouTube” or “Vimeo” with a link.
-
Document library
Documents are sorted into categories, they can be found by title and embedded in any page one by one or in groups. The system reminds you when a document expires and records every change.
-
Staff cards
Photo, position, subjects taught, qualifications, contacts and consultation hours. Staff are grouped by department, and the list can be imported from a CSV file.
-
Event calendar
Events are shown as a list or in a calendar, a recurring event only needs to be created once, and participants confirm their registration by e-mail and receive a reminder.
-
Compliance with requirements
The structure meets the public-sector website accessibility rules (EU Web Accessibility Directive 2016/2102), the website is built to WCAG 2.1 AA guidelines and adapted for mobile devices, and personal data is published in line with GDPR principles.
-
Training and support
We train website administrators and help by e-mail. We give a 24-month warranty on the work done.
-
Teachers submit news
Add-on tool
Teachers send news through a simple form without access to the admin area, and the person in charge reviews it before publication. Artificial intelligence helps correct grammar and suggests a headline and summary.
-
Lesson timetable
Add-on tool
The timetable is imported from the “Mimosa” software, so pupils, teachers and parents see changes immediately.
-
Parent meeting booking
Add-on tool
Teachers publish when they are available to meet, parents book online and receive a reminder.
-
Surveys and feedback
Add-on tool
Anonymous surveys of pupils, parents and staff, results visible in real time, and the data stays on your website.
-
Forms from your templates
Add-on tool
We turn DOCX templates of applications and other documents into online forms that parents fill in on the website.
-
Chatbot
Add-on tool
Answers parents’ and pupils’ questions based on your website content and documents, and gives a link to the source in every answer.
Digitalisation usually happens in stages
Needs analysis
Together with your team we determine the website structure, features and modules you need. We assess the current situation and draw up a clear plan.
Development and testing
We build the website in stages — from the foundations to the modules. At each stage we test with real users and adjust based on their feedback.
Launch and support
We launch the website and provide technical maintenance. Later we extend its functionality based on real needs.
Staff training
We train staff to work with the website and the installed modules, so the organisation can manage its everyday content itself.
Price from €1,099 All prices
Frequently asked questions
Will school staff be able to update the website content themselves?
Yes. The school website is set up so that the administration can publish news, documents, contacts, admissions information, menus and events on its own. Everyday changes do not need a developer.
How do you ensure accessibility for a school website?
The design takes into account a clear structure, understandable navigation, contrast, heading hierarchy, keyboard operation and convenient presentation of content. This makes school websites easier to use for a wider part of the community.
Can the website include links to the electronic gradebook and other external systems?
Yes. The website can clearly provide access to the electronic gradebook, registration forms, learning platforms or other systems the school uses. We choose a solution that makes it easy for users to find the service they need and convenient for the school to manage.
What matters when commissioning a school website through public procurement?
It is important to clearly define not only the design needs but also the functional and compliance requirements: content management, accessibility to WCAG 2.1 AA, GDPR aspects, publishing documents and news, integration needs, post-launch support and the scope of the handover. If needed, we help put the requirements together so that they are practical for the school’s day-to-day work.