Document management system for the public sector
Tobalt Documents will help you manage your organisation’s documents in one place. Here you will easily find where each document is, when it expires and what has been done with it. You can also do this from your phone. This helps reduce mistakes and save time.
Key features
Uploading and categorising documents
Upload documents and assign them categories, tags and other important information so that everything is clearly organised.
Validity period reminders
Set deadlines for different documents and get notifications when their review or expiry is approaching.
Viewing action history
See the full history of a document: who uploaded it, when changes were made and what actions were taken.
Comfortable viewing on different devices
Use the system at your desk, in a meeting or while travelling — document information is displayed clearly on smaller screens too.
What your organisation gains
See which documents need updating
Set validity periods and get timely reminders about documents that need to be reviewed, extended or replaced.
Find the document you need in moments
Use categories, tags and search to quickly find contracts, certificates, procedures, orders or other important files.
Track who made changes and when
View the action history and see who uploaded, edited, changed or updated a document.
Work with documents on your phone too
View document lists, cards and key information comfortably on both a computer and a mobile device.
Who it's for
For municipalities and their departments
Suitable for local authorities, district offices and departments that handle orders, contracts, internal procedures, certificates and other administrative documents.
For educational institutions
Suitable for schools, secondary schools, preschools and vocational training centres that want to keep curricula, procedures, applications and internal documents in one place.
For cultural and community organisations
Suitable for libraries, museums, cultural centres and community halls that handle documents for events, projects, partnerships and activities.
For healthcare institutions
Suitable for outpatient clinics, public health offices and other institutions that want to keep internal procedures, consents, certificates and other operational documents in order.
Frequently asked questions
How do we start using this module?
We help prepare the solution for your organisation’s needs and make sure staff can start using it without complicated technical preparation.
Can we manage documents for several departments?
Yes, this system can be adapted for several departments or organisations, so that documents are clearly separated by structure, category or responsible person.
Do you help us get started with the system?
Yes, we help you get ready to work with this module, answer your questions and help you start using the solution smoothly in your organisation.
We'll show you how it would work in your organisation
Tell us which organisation you represent. We'll get in touch and arrange a short call.
- Needed
- WordPress 5.0+, PHP 7.4+
- Data
- GDPR compliance, data stored in Lithuania